We have a seperate offices with seperate duties. Such as Financial Aid and then also the Business office to disperse the funds.
Having the Addmissions department schedule entrance exams and the LRC staff administer the entrance exams would support the requirements to ensure separation of duties.
awarding funds and disbursing them cannot be done by the same person. you must have two seperate postions for those.
Ensure that awarding Title IV aid and Disbursement of aid are by seperate departments.
The Admission's department is seperate from the testing department. Business office is seperate from FA office.
It would be overwhelming to have only one person over see both of these job duties.
No one should be in charge of collecting money, and recording its receipt. The Business Office and Financial Aid offices are separated just like the admissions has nothing to do with the testing department.
making sure admissions does not administor a placement test
Yes I agree that separation of duties is important and I am glad this is a requirement. Three person being involved is even better.
Financial Aid and Admissions are two examples of ensuring separation of duties. Admission will not disburse payments and financial aid would not administer an entrance examination. Also admissions will ask for support from the Program Director when further explanation of a specific program is needed.
We use different departments and home office offices to ensure seperation of duties.
we have a well organized financial aid and Business services Dept. to ensure that its administrative procedures for the FSA program include an adequate system of internal checks and balances...we make sure that we separete the functions of authorizing payments and disbursing or delivering funds.
A smaller campus has to work the hardest at keeping clear lines of demarcation of duties. It is not unusual for someone at a smaller campus to wear "many hats" in trying to deliver good customer service and making sure that expectations are met. Knowing where the line is to not cross over takes training and cooperation.
Separate Financial Aid from disbursement area.
Our campus has a Financial Aid department and a Business office. These two departments are seperated. Our FA officers don't collect only the business office.
I agree, there is no internal control of the money if one person performs all the collecting and recording.
From a management perspective, I like and support the separation of duties. It provides integrity in the system and a great compliance tool.
As a sound management practice, I like the separation of duties structure. It provides integrity in the system.
The campus must maintain both a Financial Aid office to award and a business office to disperse funds. The same person or even related parties can not perform both of these functions.
I am glad that this was part of the coase. Our office has made proceedures that has keep everyone working effiecently since we need only be responsible for our part.
