I have chaired many meetings over the years. Meeting organization and time management are essential to a good meeting. I always set aside time for agenda items presented to me from the faculty or employees. I usually begin with this at the start of the meeting. I ask that all agenda items be presented to me five days before the meeting. This will give you time to prepare for the items. (No surprises) The second part of the meeting is my agenda items. These need to relate to the attendees (stakeholders) for transfer of ownership purposes. I then summarize the meeting and give meeting dates for future meetings. Because of my schedule I would give my availability and how to reach me in cases of emergency or just regular questions.