Randall, Your mention of communicating in advance with your board raised a question; have you asked your members what is their preferred way of receiving notifications of board meetings? This can be tactfully handled by asking the question in an open forum at one of your meetings, which could then lead to a question about the type of “technology” they're most comfortable with and how they might be brought into a meeting if they can't physically attend. I would also support your position that you're preferred way to meet is face-to-face, but on occasion their virtual presence would be acceptable if circumstances prevent them from physically attending. The later is somewhat of a loaded question, you don't want them looking for a reason not to attend. I do like your strategy for getting their input and/or a vote if they're absent. R. Roehrich