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Every institution's process is different. At my institution every program has a set of paperwork. We organize each program by colored folders. For example if I student was enrolling for Cosmo we know that the red files have all the paperwork for that program. As an admissions representative I have to make sure that each form is explained and signed properly. Once the file is complete then financial aid continues the process and the file ends with the Director who makes sure that everything is correct and complete.

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