Sterling,
Information that is automated and stored for easy access is best when dealing with students and questions. Also, it makes it easier for the entire college team to access when needed; however, it is possible to maintain information in other storage methods successfully. It is possible that other methods will require you and your colleagues to be very focused in storage and maintenance of these records but it is doable. There are numerous software packages in the education sector that may be able to assist in meeting your automation needs.
Sincerely,
Chyrl Ayers
