Josefina, You comments are right on track with how I handled the process when running a FA Office. I always maintained a checklist on documents required, dated collected and results in each student file. Also, I would have my FA Officers check each others work periodically (usually quarterly). We would switch files and check each other to insure all documents collected and proper action taken. Twice a year we would do a mock-audit and test the sample files from enrollment through disbursement and reporting/reconciliation. It was a very comprehensive process but limited any exceptions in an audit. Chyrl Ayers