Student social security numbers and credit card numbers
Patty,
Our school keeps both paper and electronic copies of student records.
With identity theft being a huge concern, we have had a few students refuse to give us their addresses and their social security numbers!
The Colorado DPOS (our home state approval agency) requires that we have this information on file.
I am curious how other schools handle keeping this info secure.
We only have 2 people in our office who see this info and it is not stored on any laptop that goes out of our office. Student records (paper copies) are in one staff persons office and they lock their door whenever they leave the office.
Should we be doing something else?
Esther,
Protection of student information is a vital component of maintaining the basic tenets of FERPA.
Patty Aronoff
In our institution we have staffs responsible and have access to different information. If a staff doesn't have access to certain students document so they should not allow to them . And the Also have a confidential policy that you must sign and agreed on before they can hire you from the department and we also store those document electronic and in a fire proof filling cabinet. and I also met some cases where students refused to give even their or file for any financial paper because they think even they do not attend the school, the institution will still use their name and request government form as they were attending the school. which I think is a big issue that should be resolve.
Jonathan,
Social security numbers must be kept confidential and redacted when making copies.
Patty Aronoff
We have pretty much the same process.
We do our best to make sure there are only
two people who have to see this information.
Every Administrative staff member keeps their
Filing drawers locked as well as their offices locked. Thats just about all we can do to prevent
Identity theft. I know we take the upmost precaustions to make sure that type of personal information is secured.
Sherrie,
Your process is a best practice held by many. By limiting access, you are keeping the information secure.
Patty Aronoff
