Joe,
I agree with your plan. It is always good to have a second set of eyes evaluate an applicants background. This is especially good when you have a compliance person or department available.
Gerald
Hello Gerald,
Prior to submitting any applications to State/Accrediting, I would review it thoroughly and have at least 1 other person look at it. If a school has a compliance department, I would ensure that they approved it as well. I addition, I would look at past successful applications for best practices.
Gabriel,
It is always good to have your documents reviewed by a second set of eyes. Utilizing a properly experienced consultant is always an option when you do not already have people on your staff with similar background.
Gerald Parr
In additional to all the preliminary steps offered in this thread, it would be wise to choose a consultant to review the final draft.
I found the best way to ensure accuracy is to implement a checks and balance system with qualified staff members.
One thing I would do is use the PS-302 as a checklist. Since it includes instructions and the necessary forms, this would be quite helpful. I would also have at least one other individual review the application to ensure accuracy.
Richard,
This is a very good practice. Having more than one individual involved in the application process will help you to avoid mistakes and serves to help everyone involved become more familiar with the compliance process.
Gerald Parr
We print the form just prior to beginning the application process. I assign individual department heads to comply with their section of the application and then we switch the finished product for peer review. This insures a second set of eyes for proofing purposes.
Misty,
Your plan is a good one. It is especially important that you have others on your management team look over your application and documents to make sure that all details have been addressed.
Gerald Parr
I think going through a checklist or everything that is required first is a best practice. Along with the checklist having the required documentation available for a previewing internal team of managers is a good practice. Pulling up the most current forms and fees required; then submitting before the required dates.
Bobbi,
Yes you are correct, it is important to always check the TWC/CSC web site and make sure that you have the most current form from. Having someone review the form for accuracy is important. I would suggest that the Director's Designee would be a good person since they are required to be versed in TWC/CSC processes and should know what to look for. Common mistakes when submitting applications are: not signing and dating the application in blue ink; not attaching the Fee Sheet (PS-186) and/or check; incomplete or missing information; missing backup documentation.
Gerald Parr
Use a checklist or TWC user guide as a starting point. Double check that the most updated TWC forms are being used (as they often change). Then go through w/ your check-list. Have someone on the campus who is very detailed oriented double check that everything is accurate.
Checking the website to ensure you have the most current revision of the form is a very good practice. It is easy to get the requirements of the accreding body or another state to get you confused. It is always best to call if you have a question.
Frank Hammack
Check the TWC's website to make sure I understand the current application, fees, and any additional information that needs to be submitted. These processes change often, and with several different accreditors it can be difficult to remember which Agency requires what. If this information isn't readily available or very clear on the website, I would call our TWC representative prior to submitting.
to be honest, & if you do not know find out before youe give any inaccurate information.
They would much rather have you ask questions then to have to respond to errors.
Frank H.
A second set of eyes to review the application is always a good idea.
Frank H.
It is nice to know that you can call and ask them for clarity. I would have been hesitant to do so...thinking they would think we were inept in our roles.
I also agree that this is a great point. Some of the forms seem simple to complete, but that can make it easier to make simple mistakes!
Ensure the most current version of the form(s) is being used. Use blue ink to complete all forms. And make sure all requirements are completed with appropriate signatures.
