Get Your Students Hired
I am the campus Registrar unlike most campuses my main job is to maintain the academic files of the students. I audit my files, How can I do a better job.
Mehrdad,
Agreed - and in ideal cases, the checklist can also be automated, tied to the online form storage to pull a report of missing items.
Traci Lee
make a file checklist for each academic file therefore you know exactly what that student has and doesn't have. Makes a world of a difference all you have to do is look at your checklist rather then going through that persons file
Juliet,
Another good point - a checklist is only meaningful if it is used properly.
Traci Lee
We find checklists to be very important, but also the specific person who checks the check lists haas to be trained specifically to each file item.
Timothy,
Great addition to the types of checklists that are beneficial. Thanks for sharing!
Traci Lee
We too have found checklists are critical in maintaining good and complete files that can stand up to a thorough audit. I am not the registrar, but am responsible for all faculty records -- contract, license, continuing education, tb test, etc. With over 50 part-time faculty, only a checklist and an administrative assistant keeping after everyone get the job done.
I would work with fa and placement once a month to see if all files and info are matching up
Kelly ,
Great feedback on the opportunity for registrars to take ownership of the contents of records versus just filing them!
Traci Lee
in my experience both filling that position and managing it is the attention to detail of documents. a lot of registrars make the error of just filing documents without auditing it and verifying the information is correct first. Also, registrars are hugely instrumental in fixing/creating procedure to aid timeliness and effectiveness of the campus. I am a huge advocate of checklists as well to ensure documentation is always held to the same criteria.