This information is so important in order to protect the privacy of our students and to make sure we comply with the law when it comes to student information.
It was interesting to note that Sole Possessoin records are not considered an eductaional record and if you don't want the student to ever see them, then you should not leave them in their file that you might pass on to someone else.
Reply to Joyce Hladky's post:
Hi Joyce, I agree with you by erring on the side of caution. Another possibility is to ask someone from the school whether you can release the information if we are not sure.
I have learned that other persons not necessarily employed by the istitution may have access to the student records if it is for Legitamite Education purposes as defined by the institution. I have also learned that sole possesion notes once left in file or otherwise transferred to someone else are no longer considered sole possesion and therefore the student has the right to read or review them.
This has been very useful information along side with the more obvious FERPA laws. I, in my position am contacted many times by parent, friends etc. asking about specific students and have had to explain the FERPA law and advise thm of forms we offer that they may ask the student to fill out so that I may providee some of that informaiton but still err on the side of caution as to what I disclose unless any and all information is listed by student to be disclosed to such individual.
My main takaway and how I will apply this information, as an online instructor, is to treat all student information in a confidential manner and will not provide any information regarding my students and any information related to their classes to anyone other than the school officials with whom I work at the institution where I teach.
I would rather err on the side of not giving out any information vs. taking a risk of violating FERPA. That said, if I find myself in a situation where someone other than an official at the school where I teach requests information regarding one of my students, my response will simply be that due to privacy policies and FERPA and I am not at liberty to provide what they are requesting.
