Douglass, You have incorporated a couple of good ideas in your post. First, you mentioned soliciting opinions from all the team members. This is very important. Brainstorming allows everybody to feel invested in the decision. You also touched upon the importance of codifying the results of the discussion. The importance of taking minutes is often overlooked. However, writing and distributing minutes makes sure that everybody is on the same page and enables members that missed the meeting to stay in touch. Another strategy to consider is to create monthly task lists and include those in the minutes so that all team members see the progress. Dr. Jamie Morley