We use a three-ring binder, separated into sections (i.e. Catalog, Application for Admissions, Enrollment Agreement, Financial Aid Documents) as part of our admissions training process. Once reviewed, a signature form verifying completion is signed off on by the Admissions Represetative, Admissions Trainer, Director of Admissions, Assistant Director of Admissions and the Director of Financial Aid.
Our school uses a checklist that identifies all documents required for each admissions file. Before start date every admissions files are been audited by two (2) school officials to ensure each file has been on compliances.
My college uses both a power point and enrollment packet as well as a daily checklist for new employees to insure that compliance is met at all levels. What are other colleges using? Is anyone able to accomplish this paperless?
The admissions department uses a checklist system to organize paperwork. Also, training information is organized for admissions representatives.
I have an admission package this include:
-Orientation
-Rules and regulations from the Intitution
-Pre enrollment
-Enrollment agreement
-Catalog
-Check list
Like many other institutions, we also have a checklist. This is normally attached to the front of the file for the student and we checkoff items that have been brought in as well as notate any information pertinent to the files. There are two of us in the admissions department, so we tend to check each other's files for anything that needs to be done, and then our admissions director verifies all the information before the student is officially enrolled.
Robert,
Exellent! The more reviews the better.
We use a checklist as well. Before a file can be signed off on, financal aid and the registrar review the file. If any forms are missing or incomplete, the file is returned and corrections must be made.
Alison,
Having an audit completed of the admissions paperwork is important in ensuring compliance before the student starts their program.
Amanda,
Checks and balances are a sure road to compliance. A checklist is a great start.
Imaidy,
Checklists are a great way to double check the paperwork for compliance. The more we review the better the paperwork.
Sandy,
Sounds like you have a good system in place. The checklist is an excellent way to make sure compliance is met.
Our paperwork is organized using check sheets, and by double checking with front desk assistant as well as registrar to make sure all paperwork is compliant and completely filled out.
We also use a checklist system. Each program we offer may have different forms that are required for the academic file. The checklist is great for making sure all necessary paperwork is in the file. We also have a 2 step process, for making sure the file is complete.
Our institution works with the check list that admission representatives have to follow in order to provide and to cover all the points and procedures so we can give and accurate information to the students.
Hi Patty...we also use a checklist placed on the inside cover of a student's file, and all of our student files are located in a locked, fire-proof, filing cabinet. We also have started an electronic data base with each student's documentation scanned into it as a back-up system.
Alison,
That is good suggestion to share with others. Besdt practices include opportunities to double check accuracy and maintain compliance.
We also use a check list to ensure we are providing the correct paperwork for each program. I think by the admissions representative taking control of his/her student's documents is a further way of ensuring "ownership" if you will, of that student. By taking a student thru the entire process, including what can seem to be tedious paperwork, bonds student to representative.
Tim,
Better to double check and make it right, then everyone is compliant and happy.
Courtney,
Great advice! Better to have it right before the student starts school.
