Karina,
That sounds correct. When you say "completion of all course work", do you mean that the student has passed all courses? This is a standard provision of most progress policies. Some policies require a minimum grade for all courses such as a "B" or "C".
JP Mehlmann
A school must evaluate student progress at least every eight weeks, for a school that is offering a course longer than eight weeks there should be mid term grade or messure. The minumum requirements for graduation would be a cum gpa of 2.0 and completion of all course work.
My school campus, I evaluate students at mid-point of six week term, and re-evaluate and end of term, they must complete all courses and maintain 2.0GPA.
Ashley ,
Your answer is correct, according to the TWC CSC rules. In addition and, apart from the GPA requirement for graduating, does your Satisfactory Progress policy contain provisions for minimum required GPA at points in time prior to graduating?
JP Mehlmann
For degree granting schools such as Westwood, we must evaluate a students progress at least every 8 weeks since we are not on an academic semester. In order for students to graduate they must have at least an overall GPA of 2.0 on the 4.0 grading system as well as as satisfactory grades in all required courses.
Hi Marcy,
I believe you covered all of the bases. One of the big challenges with monitoring satisfactory progress is to ensure that your procedures are thorough enough that students don't slip through and continue on when they actually did not meet the SAP criteria.
JP Mehlmann
Degree granting schools must evaluate progress every academic semester/quarter, or at least every 8 weeks in block-time programs.
Graduation requirements for degree granting schools is a minimum GPA of 2.0 on a 4.0 scale and a passing grade on all required subjects.
Important to remember that the requirements differ somewhat with regard to programs with 41 - 200 clock hours, in excess of 200 clock hours, and degree granting colleges.(Seminars have no progress standards.)
Students must be evaluated at least every 8 weeks. We find that evaluating at midpoint in their term - at 6 weeks - is beneficial to the student. If the student is falling behind this gives him an opportunity to pull up his grades and complete his labs; therefore, he has a strong possibility of passing the term.
We must evaluate progress at the end of each grading period, which cannot exceed 8 weeks. We provide progress reports/transcripts at mid term, along with a warning letter and request to meet with student services to establish an academic success plan for those with a grade below 70%. We also provide progress reports/transcripts at the end of the term. 70% is the minimum required grade for graduation.
Doris,
The 2nd part of this question is : what are the minimum requirements for graduation? Most school graduation requirements are linked to satisfactory progress policies such as graduating with a 2.0 min. GPA and meeting attendance requirements.
JP Mehlmann
We evaluate every 6 weeks and at the end of the 11-week term. This is helpful to students' progress.
Brent,
Sounds good. You may have seen from the other comments, it is important to give the student feedback on their progress early enough so they can rebound and still pass the course/program.
JP Mehlmann
Our school totals 315 clock hours (14 weeks), therefore we would have evaluate progress at 8 weeks and then at the end of the session. Minimum requirements are a 2.0 cummulative GPA and meeting the attendance requirements.
Marilyn ,
Thank you for your post. Keep in mind this is a 2-part question: 1) how often must progress be evaluated and; 2) what are the minimum requirements. The TWC CSC rules vary based on length of program. For programs over 200 hours, progress must be evaluated at least every 8 Weeks. Credit hour schools must evaluate progress at the mid-point of a quarter or semester or at least every 8 weeks. The principle here is that the student is advised early so they have an opportunity to improve their grade(s) prior to the school taking action such as academic probation.
JP Mehlmann
For the school i run, the students are evaluated at the end of course and they must pass with a 2.0 GPA
Gregory,
That is correct as long as the mid-point is not longer than 8 weeks. Also, it is important to advise the students of their progress and maintain documentation for all students warned for not making satisfactory progress. The underlying principle is that a student has time to improve their progress prior to the end of the grading period.
JP Mehlmann
Student progress is evaluated at the end of each grading period and a secondary review by financial aid is done at the scheduled mid-pont. Students must successfully complete each subject and maintain a minimum of a "C" average (2.0)throughout the training period.
Don,
Your procedure appears to meet the requirements. Also keep in mind the timing of evaluation. Progress must be evaluated within certain timelines, such as at the midpoint and at the conclusion of a grading period. This is necessary to allow students to improve their grades/progress prior to the end of the period, thus allowing them to avoid negative consequences.
JP Mehlmann
We evaluate student progress on a class by class basis and rate them by cummulative GPA. They must maintain a 2.0 and attend at least 80% of the course or they are placed on probation. If they have not achieved a 2.0 by the end of the probation, they are removed from the program.
In order to graduate or complete the program, they must successfully complete all courses at 80%+ attendance and with an overall 2.0 GPA.
Whether a program is 4, 6, 8, 10, etc. weeks, evaluation of progress should be no less than twice during each term- for all students. Whether doing poorly or doing well at the half-way point of the term, students should be informed of their progress. This way, they become comfortable with those doing the academic advisement. Further, this gives the school the opportunity to gather new personal data on the student every few weeks on a standardized schedule. This will help with default management and with placement when the time comes.
