A school must evalaute student progress within the time frame standards established. For example, there are no progress requirements for seminars. For programs of 40 clock hours or less, progress is determined by a passing score on a final examination. For programs that are 41-200 clock hours students must be evaluated at the middle and end of each progress period. Programs in excess of 200 clock hours must evaluate progress at the end of each grading period which may be no longer than 8 weeks. Degree granting schools must evaluate progress at least every eight weeks.
Minimum requirements for graduation include a minimum GPA of 2.0 on a 4.0 scale and a passing grade on all required subjects.
Richard,
Your policy regarding evaluation period is in agreement with the TWC regs. Keep in mind that TWC sets minimum standards and if a school decides to be more restrictive in their applying of the standards, that is not a problem. The only issue that would arise is if a school uses a policy that is less restrictive than the TWC minimum standards.
Gerald Parr
A student must be evaluated regarding progress at the mid point and at the end of each evaluation period. We are on a quarter system so we evaluate Satisfactory Academic Progress (SAP) at the end of each course or half quarter. Any student who fails to meet SAP must be able to meet SAP by the next evaluation period or they must be dismissed. They can reenroll and attend on SAP probation for a full quarter. Our completion requirement is 67% or 1.5 times the program length and our GPA requirement is 77%.
Misty,
Keep in mind that the rules state any program in excess of 200 clock hours porogress must be evaluated at least every eight weeks. For credit hour programs, evaluation of a student's progress comes at the midpoint and end-of term for academic semester or academic quarter or at least every eight weeks.
Gerald Parr
At the end of each grading period. At the school I currently work at we do advise the student midway through each course and at the end as a best practice.
Bobbi,
It appears that your current school policy would be in compliance with the CSC rule for Progress Requirements. The Rule states that if a program is 41 to 200 clock hours in length, then there must be an evaluation at the mid point and end of each progress evaluation period. On programs longer than 200 clock hours evaluation of progress must be at the end of each grading period. If the program is measured in credit hours, progress must be measured at the mid-point and end-of-term. In both the last two cases, there must be progress evaluation at least every 8 weeks.
Gerald Parr
For the campus I am on, we need to evalute their progress at the mid point and at the end of the class. At mid-point if they are failing or strugging we need to do a documented mid-point advising session with them.
If a school is approved on a credit hour basis, the school shall evaluate progress at the midpoiint and end-of-term for an academic semester or term or at least every eight weeks.
Frank Hammack
Student progress must be evaluated at the end of each grading period, or every 8 weeks--whichever is less. Requirements for Graduation at our school are that all courses and externship hours are complete with a cumulative GPA of 3.0 out of 5.0.
You are exactly right. This was the thinking behind the rules. It provides students the opportunity to get back into the studies and finish off well. It can also be a reality check for some.
Frank Hammack
I recommend evaluating progress at the midpoint of a semester. A good time to do this is when the student has to be evluated which is about 7.5 weeks into each 15 week semester. This way the student has half of the semester to rebound from any negative performance if applicable. It is a good time to encourage as well as point them in the right direction for tutorials and other resources that may assist them in reaching their educational goals.
A GPA of 2.0 out of a 4.0 scale is typical. A school is able to establish their own GPA.
Frank Hammack
At thye end of evry grading period with a minimul 2.0 GPA out of apossible 4.0, & a passinggrade in every subject
If the student on academic probation achieves satisfactory progress after the first probationary term but does not achieve the required grades to meet the OVERALL SAP requirement (CUM 2.0), the student may be continued on academic probation for one more evaluation period. If they still don't get there after the second probationary period, they must be dismissed.
This is not a bad idea. Feedback to the student on how they are doing is very important.
Frank Hammack
Our school evaluates SAP every 6 weeks. This allows us a buffer of 2 weeks should our registrar be out sick, or if students are working on final projects, etc...we still have the opportunity to ensure we never surpass the 8 week requirement.
Just remember that the maximum amount of time is 8 weeks. Giveing students feedback is good way to make sure they are progressing properly.
Frank H.
At the the end of each grading period which at my school never exceeds 3 weeks.
You are right on track to meet the TWC requirements. This helps the students stay on track.
Frank H.
In order to graduate students must have met a minimum CGPA of 2.0 and completed in the allowed time frame.
