Dr. Patricia Kapper

Dr. Patricia Kapper

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Activity

Anthony, Welcome to the class. You are correct on your distinction between dumping and delegating. Additionally, you as the supervisor continues to maintain the ultimate responsibility for the successful completion of the task. Truly effective delegation requires that you monitor progress and guide or direct as needed. The employee to whom you delegate should gain some additional skills as a result of the delegation of a task. Delegation should result in a win-win situation as the supervisor is freed up from a task and the employee takes on a task which possibly provides leadership opportunities and skill development. Pat

Lilly, Welcome to the class. If there anything that you do within the recruiting, screening, or interview process that ensures that you are getting/selecting the very best candidate? Certainly, it is important that you have a well written job description identifying specific job responsibilities and qualifications against which you can compare candidates. That assists in the initial screening. The phone interview that you do serves as a second screening device and allows you to narrow down the number of candidates with whom you will do a face-to-face interview. The preparation that is done for the actual interview is important as… >>>

Charles, I, too, used to struggle with delegation because I felt the responsibility for the task. It was important that I change my perspective and look at what the employee might gain as a result of completing that task. By not delegating, the employee is deprived of the opportunity to learn new skills and to gain a higher level of visibility. It means, too, that the supervisor has to be selective in determining which tasks to delegate to which employee so that the employee does indeed benefit. The supervisor stills retains ultimate responsibility for the successful completion of the task… >>>

Hi Israel, Welcome to the class. Preparation is key to conducting an effective interview and ultimately to hiring the best qualified person for the position. Preparing appropriate questions which allows you to make that decision can sometimes be a challenge as can conducting the interview to help you make that determination. The behavioral interview seems to work best for this purpose. Making certain that the questions you prepare allow the candidate to respond in a thorough fashion which helps you determine that person's fit for the job is your ultimate goal. Questions for which a simple yes or no response… >>>

Hi Richard, You are right on target with your response regarding the impact of the current economy on employee retention. If there are a number of employees who fall into the category of "unhappy," it might be worthwhile to do an employee satisfaction survey to see what is causing that unhappiness. So often we fail to ask our employees and that can lead to further unhappiness. Once we know, it is imperative that we make attempts to fix it. Employee dissatisfaction can be tied directly to student dissatisfaction and dropout problems. Your experience with the high enrollments is typical in… >>>

Richard, It sounds like your process is effective for your institution in hiring high quality candidates. The actual interview is the other piece of the puzzle which insures quality hires. Each of those participating in the interview must be well prepared to conduct the interview. I like the fact that your instructors use a standardized set of questions. That allows for a comparison of the candidates and their responses. Of course, the whole process begins with a well-written job description. Keep up the good work! Pat
James, Well done. Situational interviewing has been around for years and is still viewed as a technique which provides a thorough assessment of your candidates. Of course, your situational questions need to be based on a comprehensive job description as well, prepared in advance, and asked of all candidates. Doing so, provides a good basis for comparison of your candidates. The more you can learn up front in the interview, the better your chances are of hiring a candidate who is a good organizational fit and capable of handling the job responsibilities. Pat

Hi James. Welcome to the class. You are right on target with your response. It sounds like your institution does a great job of recruiting top quality candidates. Part of the success of doing so is starting with a well written job description so that it is crystal clear to the candidate exactly what your expectations are and what qualifications the applicant must have. I particularly like your referral process. Getting referrals from your employees also sends a positive signal to you regarding the morale of your staff. If they are happy, they will encourage others to seek employment there… >>>

Alicia, I used to feel that way, too. Accepting the fact that the delegation is as much about you and your workload as it is about the employee is key to the process. Knowing that you are helping the employee to develop professionally through delegating select tasks which will help to increase his/her skill sets puts a whole different spin on the process. If you do it right, it can, however, take longer to complete the task because of the need to take the time to train. In the end, it really, though, becomes a win-win situation. Pat
Alicia, You are right on target and provided a clear, concise response. The other piece of the process is the fact that the supervisor continues to be ultimately responsible and, therefore, needs to touch base periodically to make certain all is progressing as expected. There tend to be two kinds of supervisors--those who delegate too much and those who delegate too little. Finding an appropriate balance is key to effectiveness. Pat

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