We also use a checklist, we have a database where we input all of the information and we check off all of the documents, once the file is complete we send it to the registrar office for a second audit.
i am prinking each area of the training as we go along. Once complete I will organize like paperwork and information
Having a checklist is beneficial, to all student facing staff. It is a good practice to ensure all rules, and regulations are up to date and properly executed.
For an enrollment we have a coordinator who has pre made folders for us that include all of the paperwork needed for each program. We also have a checklist in the folder and can mark off each form as completed. Our Coordinator will also review a file before a student leaves to make sure we have completed everything properly.
We have a checklist to follow, ensuring we will not forget any important and or required information. We then have a team of reviewers overlook the documents, to prevent any unnecessary errors.
We also use folders that are divided into four sections, with a checklist for each section. We then have a team of reviewers double check to make sure each file has the required paperwork. We feel this prevents any unnecessary mistakes.
Currently we scan all important documents in a system that allows the Academics, enrollment and finance to review to assist the student. this allow us to have a paperless system for compliance reasons.
Organizing paperwork is crutial when dealing with various programs and student. Having a checklist and related information prior to a meeting with a student will enable you to have a good prepare meeting. Making you look as an expert!
Yes, it is good to electronic copies of all items. I really like being able to sotre information electronically becuase it provides more space.
Johan,
You are off to a great start. Keep up the good work.
Kelly,
That is why we love the forums!
Jacqueline,
You are vey resourceful. Everyone at the school needs to understand the regs,
Suzanne,
Checklists are a great audit tool and trackig device.
Lori,
You are practicing with the best of both worlds!
Melynda,
Paperless has its benefits!
Anthony,
Thank you for sharing your process.
Isva,
Checklists are a great tool to keep track of the file progress.
Jeessica,
Committee reviews are a great way to get the job done.
Asonta,
No matter the process, the papers need to be organized for compliance.
Joy,
Having a checklist makes sure that everyone is completing the paperwork in the process. You are right! Never enough eyes for review...
