Our school also uses a checklist to organize the paperwork. Once I as the Admissions Representative collects all paperwork it is passed on to the Director. She reviews it and then the Registrar who reviews it again while enrolling the student in our system.
I like that we have it go through several checks before it is formally enrolled.
Thoughts?
We also have each rep create his or her resource binder. I organize mine by start date and program and also double check the organization every time I add another file to the binder.
I use a checklist and double check all work.
Kevin,
I'm curious. How is the training assessed? Do you have an opportunity to ask questions?
I am new at my organization, but each rep. creates his or her own resource binder. I am organizing my using tabs and putting items in order according to how often I will need to access them.
At my campus...our organization has their admissions training in an online format. It is lock stepped and needs to be done in a certain order. Upon successful completion of the online training, the reps are then ready for certificaiton to be able to meet with students.
This new class will be an additional and will probably require extra tracking.
We have constant training going on at my school keeping us up to date and discussing any changes that are no in place.
The system at my school is completely electronic, therefore, the system is designed not to allow us to move to the next portion of the process until the appropriate sections are completed in their entirety.
We use a checklist as well and get the paperwork reviewed so hopefully all I's are dotted and T's are crossed. All paperwork is in a specific order so it is easy to follow and keep straight.
My initial admissions training material is organized in a binder that contains my school presentation, procedure and policy manuals, that I keep up the date as they are published within my school, as well as approved follow up plans designed by my school.
the check list is the best way to keep the school in complians
We have a check list on top of the admission forms. We make sure that before the student is admitted into the program, the requirements for admission were satisfied.
The 4 tab folders are a great way to keep organization, they are very expensive, but it's worthy, all docuements are more visible.
I am using a 3 ring binder divided into sections Catalog, Enrollment Agreement and so on.
Our school also uses a checklist we call "Documentation and Disclosure Summary." The admissions representative goes over it w/ the student having the student initial and sign the document and then it is given to our records department.
I use a A-Z filing system (with file folders in a cabinet) for some information and 3-Ring binders for others. I learned a lot from the book "Getting Things Done" by David Allen.
I use a checklist for the students file and check it off as I meet with the student and complete their registration. The students file has three separate tabs to organize all of their documents.
Our school also has the appropriate paperwork completed electronically, however we do have blank copies organized in a specific filing cabinet and correctly labelled for training purposes and being compliant.
I AM CREATIING MY OWN BINDER WITH ALL TRAINING MATERIALS. I AM NOT SURE IF THERE IS AN ACTUAL PROCESS IN PLACE AT OUR SCHOOL FOR ORGANIZING TRAINING MATERIALS SO WE HAVE OUR OWN PERSONAL WAYS OF ORGANIZING THE MATERIAL.
AS FAR AS ENROLLMENT PAPERWORK, WE HAVE A STUDENT CHECKLIST AND ALL MATERIALS INCLUDED IN THE FOLER. ONCE SUBMITTED THEY ARE CHECKED FOR COMPLETION AND IF THERE IS ANYTHING MISSING ARE IMMEDIATELY RETURNED SO ADDITIONAL MATERIAL CAN BE ADDED BUT ENROLLMENTS ARE NOT COMPLETED UNTIL THE PAPERWORK IS 100% ACCURATE.
a checklist is the best way to make sure. I use a folder that is divided into 2 sections.
Our schools uses a checklist on the front of the student's admissions file. The checklist is to be signed off by the admissions representative,campus coordinator and the director of admissions to make sure all the necessary documents are in the file and the file is then complete.
We use a check list to track missing documents and to verify we have all necessary paper work completed. The check list is checked and signed by the Adm Rep., Campus Coordinator and the DOA.
