I continue to keep the necessary paperwork for the admissions process in my resource binder.
For the students that we've had enroll in the past we hold a student folder for each of them that is filed and locked each day.
I organize the student files as follows:
1. Student Profile (Includes emergency contact)
2. Student Assessment Exam (Min 70%)
3. Copies of 2 forms of government issued ID.
4. Copy of Proof of Eduation (Diploma or Transcipt.)
5. Typed and signed Enrollment Agreement (Compliant)
6. Financial Documentation (Vouchers, invoices..)
7. Student Enrollments Print out (Enrolled for entire Program)
8. Student Resume (Job Placement Services)
I followed the checklist provided in the course
I am organizing my notebook according to the steps in the module and although it is proving to be very time consuming it is worth it and I am learning so much. I highlight important information and I talk to my co-workers about it.
I have decide to keep the Laws and Regulations separate form our own materials. I ahve started to mak notes to cross reference between the 2 notebooks- I have made notes in the regualtions as to where we have covered that in our paperwork.
We worked with a contractor who helped set up our book, training plan and hiring and firing practices.
I keep the admissions pertinent paperwork and Commission guidelines toward the front of our resource notebook, since I refer to them more frequently. This will be a great help in guaranteeing the smooth flow of the admissions process.
Organizing the notebook will facilitate the daily process easily and more effectively. Try and make it flow with the order in which you present information. I'm sure it will serve you well.
I have not started a notebook but all tgis info is great
For my resource book, I did as suggested and printed out the pages and inserted them in my binder for easy reference.
We have a very well defined process flow for the admissions paperwork. It follows both the guidelines and common sense so it helps create a seemless experience for the student and a well managed file for the admissions representative. There is an admissions checklist inside each student's file with the required steps outlined and paperwork required for each phase of the process. The files are tabbed divided (like hospital flip charts) to better organize admissions and financial aid information. Further, the documents under each tab have a designated order of filing. This allows us to be compliant and efficient at the same time.
