Hello Patty,
Although I have worked in other executive capacities within higher education, I did not take time to fully learn about the statutes, rules and regs for admissions. Now that I am working in an admissions capacity, I find the information interesting and appreciate the relevance for each statute and reg. because students must be fully aware of all neccessary information before entering into any contract with any institution. Good material and wonderful workshop.
Christopher,
Technology certainly has it's benefits. Searching for specific information is at your fingertips.
Patty Aronoff
Rana,
Continue to learn and to grow. Asking questions is a great way for everyone to learn.
Patty Aronoff
Our office is "green", so I have all documents regarding statutes, rules and regs, the catalog and all other pertinent program information saved on my computer in PDF form...I have created shortcuts to the information so that I may have a quick reference with just one click of my mouse...plus, each PDF file is easy to search with a key word or two, so I don't have to skim and scan through the text in a time consuming manner if I want to review or reference information.
I am very new to admissions, I learn something new every day. I am always going to my coworkers, registrar, Dean, and my admissions manager for questions.I also go through our student handbook and catalog for helpful information, and constantly searching the web.
Jessica,
All updates should be shared and discussed. Many find that discussing the regs opens up learning for all involved.
Patty Aronoff
Traci,
Reading the material can seem overwhelming, but it is well worth it. I also suggest to take the source documents and compare to your school documents while reading (for example, standard 11 and your catalog)to give you a concrete look at the regulations.
Patty Aronoff
Follow up with the updates of the DOE and the CIE and keep your rules and regulations update. Also make sure the updates are brought up at the faculty meetings.
The best way for me to learn the statutes, rules, and regulations is to flat out read them. I started my position and had to renew the school's license all within about two months. I decided the best way to learn what I did not know was to read them on-line. Also I had the help of the CIE Program Specialist who are such a great support!!! With their guidence and reading the Statutes and regulations I made a Resource Binder. It is funny that I am seeing this after the fact because I am telling you this training is VERY helpful to those who do not know the statutes, rules, and regulations. And lets be honest, I am still learning them. Keep reaserching those sites and use your resources is the best way I can say to learn!
Stephan ,
This is a good point in discussing with others any questions you may have. It brings another learning opportunity.
Patty Aronoff
Michael,
Oh dear! But good advice on contacting the agency..the program specialists are there to assist and give clarification.
Patty Aronoff
Mike,
Having a Compliance Officer is a great asset to a school. Unfortunately, many schools cannot employ such a position and the responsibility falls on other staff within the school.
Patty Aronoff
Robert,
You are off to a great start to remain current in our sector. It is a constant effort S rule changes can occur at any time during the year.
Patty Aronoff
Scott,
Keep on learning! There is always something new and exciting going on in our sector.
Patty Aronoff
There are many sources in the institution you are working for, such as fellow admissions advisors, directors, senior staff members,and financial aid officers, all whom will assist you with answering questions from new enrollee's regarding the various subjects that come up during an admission interview. Of course, the handbook on state regulations is a wealth of information as well, and a thourough reading of your institutions handbook is vital to begin the process of understanding the particulars of that's institutions offerings and the compliance of those offering to the states regulations.
By reading and re-reading the statues, rules and regulations unitl my eyeballs pop out. And then if that does not work, I contact the agency responsible for the wording to get a better explanation of what they want.
By reading and re-reading the statues, rules and regulations unitl my eyeballs pop out. And then if that does not work, I contact the agency responsible for the wording to get a better explanation of what they want.
At my previous institution, my colleagues and I were able to keep up on the various Rules and Statute by having a training from our in-house Compliance officer. We had to study those policies and be quizzed on them.
Any time that any changes came up, the Admissions team was alerted in a timely manner and we would have a meeting with the Compliance officer to discuss the new policies.
I would also review what our institution's Enrollment Agreement said before I met with a prospective student and if they decided to enroll, made sure that they read it front and back before the signed. After, I would always give them a signed copy, in addition to keeping one in their Admissions file and Financial Aid file.
I have taken those habits with me to my current position and always make sure to review the institution's catalog while I am speaking to a prospective student to ensure my own personal compliance.
I review the commission for independent education and DOE sites once a month. We also consult with my CAD and we follow that up with a weekly department meeting to discuss any changes to our operations at our school.
I am familiarizing myself with the various Florida Statues and Rules and Regulation that regulate our practices and our school. I follow the direction of my companies ongoing training, Admissions Directors understanding of compliance and DOE rules and regs.
