Sounds like you handle this from several angles, Mona.
This sounds like a very thorough approach to handling disclosures, Michael.
Our institution has many methods to ensure both students and prospective students are aware of the required disclosures. One such example is our student handbook / course catalog. Each of our current and prospective students receive this booklet which provides information ranging from costs, requirements, completion rates and so on.
Each campus makes it a practice to provide every prospective student that visits the campus with all required disclosures. The prospective students signs the disclosures and the AR attaches a copy of the signed disclosures to their interview notes. If the student decides to enroll, the signed disclosures become a part of their academic file. Prospective students that return at a later time to complete their enrollment are required to complete the disclosure documents again to ensure they have received the most current disclosures. Upon enrollment the academic file is reviewed by the Director of Admission as well as the Campus President to ensure all required forms and disclosures have been provided to the prospective student for their signature.
In addition to the disclosure acknowledgements signed by applicants during the admissions process, Admissions Directors review the disclosures in their "final review" with students. The objective is not simply legal compliance and proof thereof. It's also about making sure that the student really understands what they are getting into. If they don't and a misunderstanding becomes apparent down the line, the student is upset whether we are holding a signed disclosure form or not. Further. as educators we know that learning anything (including disclosure content) typically requires at least two repititions to the student if not three.
Our Admissions Department starts the process with the disclosure statements and gives the prospective student one of our school catalogs. The Admission Rep then brings the prospective student to the Financial Aid Deparment where the student receives information and is given one of the school's Consumer Information booklets as well as the Department Of Educations "Guide to U.S. Department of Education Programs".
Students are given the necessary information during the enrollment process and also sign off that they have received the necessary information.
Required disclosures are developed in a collaborative way between the corporate office and campuses. Binders are prepared for each admissions representative and kept at their desk for immediate reference when disclosable items come up in discussion. Those disclosures, coupled with a current catalog, allow the prospective student and admissions representative to gain and transfer knowledge together.
You bring up a good point, Jennifer as certain disclosure requirements include annual updates that are distributed to current students.
I respect that you provide time for students to review materials before signing.
We have disclosures that Admissions is required for the student to sign. We also given them time to read our handbook and our course book before they sign off on the enrollment agreement.
During the admissions process, prospective students are given all necessary information to also include program of interest (course catalog) and current disclosures. Verification of receipt is tracked by student signatures which are kept on file.
the Admissions coordinator has the student sign disclosures with the appropriate information stating that it was gone over and the student agrees. After the student is enrolled, the responsibility falls to the Registrar and the Program Directors if in the middle of the students schooling the disclosure has changed.
During the Admissions process, students receive the disclosure information and sign a form stating their informed consent.
Lisa - you bring up a good point regarding the benefits of having standard forms to ensure compliance across multiple campuses.
Susan - thanks for referencing the process including the provision AND the requirement that the institution receives the students sign off indicating receipt of the required information.
Jennifer - thanks for outlining the various areas involved in enuring disclosures are properly provided. This demonstrates how multiple departments are involved with ensuring compliance with these regulations.
information is disclosed to prospective students during the enrollment process both verbally and by distribution of written handouts which are part of a packet of information. Additionally each prospective student recieves a student handbook and a course catalog.
We have several different personnel ensuring the disclosures are provided. Our marketing department places relevant information on our program overviews, our admins place paperwork in folders that we send home with prospective students, and every prospective student leaves their initial meeting with a student handbook and course catalog.
The Admissions Coordinators are required to give students the currently required disclosures. The prospective students then sign-off that they have received the disclosures.
