Londa,
Website directories re a great way to keep informed. Be sure to test out the sites regularly as websites change.
Patty Aronoff
Candice,
Good job! Continue to add resources and make the notebook work for you.
Patty Aronoff
Loryn,
Keep on creating your notebook with the user in mind. You will have created the most used book on your shelf.
Patty Aronoff
Jason,
Organization is the key, but when we organize it ourselves, we have put in place the easiest way to find what we need.
Patty Aronoff
Lauren,
Excellent! Good advice on the catalog and enrollment agreement in that we must wait for Commission approval of both documents before implementation.
Patty Aronoff
Karen,
Thank you for sharing your wisdom and experience on the forum. Others will be able to draw from your post and enhance their learning.
Patty Aronoff
In my resource notebook I have my paperwork catagorized into sections for enrollments, calls, financial aid, do's and don'ts, etc.
I have a note book with all the printable info from the admissions training with dividersl to separate each section
I found an old, huge, notebook and organized it into sections. I started with a list of all the graduation teams in Florida.
(FYI: I have been an enrollment advisor in Tennessee for over 5 years. Our Institution has become aware that our Alumni have not been utilizing all the benefits provided for them. We recently set up regional teams to work with our bachelor and masters Alumni. I was selected to be on the southeast team of 7 agents, located in Nashville. I and 3 others will be working with alumni in the states of North and South Carolina and Florida. My job will be to educate students graduating from a bachelors or masters program, and my job will be to help them transition from school to the desired career and make sure that they understand all their benefits. If they are interested in another bachelors or a masters degree I will enroll them and help them through their first 1 1/2 courses, and then I will continue as their mentor. I am an Alumni agent and I will be working with what we call grad teams at individual campuses. The grad team includes an Academic Counselor, and a Financial Advisor.)
I started my notebook with a list of all the Campuses and their Grad teams, with a list of names and phone numbers, and a map with all the campuses. I printed out all the paperwork from the class and included that, but I found the "Commission for Independent Education Index" more helpful than some of the regular reading. I could look things up when doing my test and get the exact truth. I think that's why I made 100% on quiz 3 and 4 and the final exam. I discovered that there is a reason for all that legal-jargon. So I also included that. If I have a compliance question I can go to the source. I have included both our 96 page "Consumer Information Guide" and our school, 326 pages, "Academic Catalog," which includes much of the consumer information, but not all. It does include all the degrees, fees, etc. I included a section with a couple of organizational charts and school policies; a section on accreditation, our Alumni Benefits; Alumni contact strategies; Scholarships; links to online pages I might use often (everything is online and can be accessed online); degrees for Florida, and Financial Aid, plus all things financial.
I like having the notebook, because I can look things up in that faster than I can online. As an institution we are trying to go green and I know that the day is coming when I will not be able to print this massive amount of pages. I did print on both sides of the page where applicable; that's my contribution to going green. I realize that going totally green is the future, but for now I am grateful to be allowed to print up this massive amount of information. I know that it will be a huge help when I am licensed as an agent in Florida, hopefully very soon.
I am in the process of creating a binder with all of this information that I have printed today as well as adding all of the important documents here at our campus. In addition I plan to print out some of the additional information that is available to me through our Intranet and include that as well.
I have been in the education field and in admissions for many years. I was somewhat familiar with the rules and regulations within many of the states I have worked for. It was great to refresh myself and to be able to match the sections in F.S. with the documents I use on a daily basis. They have changed throughout the years. I felt very reassured that my employer stays on top of changes. They are great at communicating them. They require everyone in my department to take a training and assessment when these changes occur.
I am putting together a 3 ring binder. An waiting for our new paperwork - catalog & enrollment agreement- which have been submitted to the state for our license renewal.
So far I have printed off all the information and organized a binder with color coded tabs to make is easily accessible and I have labeled each section.
I have also composed a website directory to reference all the website easily.
I have created a resource notebook with dividers to keep all notes, statutes, and institution specific materials organized. Definitely helps find stuff when it's neat and orderly.
Francisco,
Great news! Continue to add additional material to build a reference tool beyond comparison.
Patty Aronoff
Ian,
That is great! Your training materials will supplement the recommended regulatory resource materials.
Patty Aronoff
Todd,
Your idea of a log is awesome. You can quickly see when you dated last and what was updated!
Patty Aronoff
Susana,
Excellent! Your notebook will quickly become your most used resource in compliance.
Patty Aronoff
Lisa,
Having the material online gives you additional opportunities to add and search.
Patty Aronoff
Lindsey,
You will be able to quickly find what you need when you need it. Because you built it, it will be a snap!
Patty Aronoff
