Judy,
Having sample forms in your notebook will help you in your processes. Great idea!
Patty Aronoff
Theresa,
Blue ink shows an original signature. Some copiers are so good that it s hard to distinguish which is the original and which is the copy.
Patty Aronoff
Robert,
Great! Never be hesitant in ensuring that all paperwork is completed. Check, double check!
Patty Aronoff
Brandon,
Checklists are such a great tool. It keeps us organized and compliant.
Patty Aronoff
I've created a binder with dividers to organize each section of the process.
We have a binder and a checklist to ensure we complete all required trainings and documents. We continue to add to the binder and make changes as needed. In admissions, its ongoing training.
We are working on a paperless system--any advice on what systems work well?
My documents are organizaed on a binder at my desk, so I could have easy access for reference.
I have a 3 ring binder with dividers and even subdividers. This way I am able to locate things quickly. I am thinking about also adding a section of the items that I use most often.
I have files set up for each program including a checklist. That way I can make a copy and know that I have all the information I need. When something changes I make sure that I have the most up to date paperwork and shred the previous.
I have organized the paperwork information in my Resource Notebook by tab, and the the paperwork will be organized in a filing system for easy access.
I am organizing all the paperwork by creating a Reference Notebook.
We have to make sure we keep the original paperwork so to avoid any errors I have all of the paperwork signed in blue ink so I don't keep the wrong copies in error.
I have a check list for the begining of the class, and i have one for when the finish. The close out check list allow's me to make sure that the student has completd all papper work, and that he/she is ready to graduate from the class and move foward.
We have master sample folders that are created for enrollment paperwork. We also have checklists that have to be signed off by the rep and the DOA before turning them in to ensure data integrity. We keep everything on our shared drive as well so it is always accessible.
Richard,
Having your institution's policies and procedures is an excellent addition.
Patty Aronoff
Emily,
Excellent! Making sure the notebook is up-to-date is an important part of the value of the notebook.
Patty Aronoff
Brenda,
Checklists are a compliance roadmap. Having a checklists keeps us on the right path.
Patty Aronoff
Rebecca,
You have a great plan in place!
Patty Aronoff
Mirtha,
Thank you for sharing your process. Other trainings are a great addition.
Patty Aronoff
Carolyn,
Organization really makes a difference in being able to locate the information when you need it.
Patty Aronoff
