I have a large binder that I began organizing the first day on the job. I try to add to this binder when new rules and regulations occur.
I actually keep all of my information related to completing the admissions process according to state guidelines in a binder so if I need a quick refresher I am able to look in my binder and give out correct information.
Previously at another school I worked for we had a checklist to organize the paperwork and go through with the student. As the receptionist, it was nice to check off all documents being present. I also would prepack their enrollment packets for the reps and make copies. New process here so we will see:]
You can organize all of your paperwork using a 4 inch binder and colored inserts. This process should keep everything organized.
I think a big part of being organized is having things written down and available whenever you need them. Similar to the reference notebook that was talked abou. I persaonally like to use check lists to go through. So everything can be covered, and if for whatever reason something was skipped, I will automatically notice that it is not checked off on my list.
being organized is extremely important because this will allow the student to see a fluid process as well as making certain you are getting everything needed for enrollment.
With my company, we are all required to keep a full copy or sample of what the completed paperwork looks like (has fake information on it, just for educational purposes). That way, we are to follow along with it while we complete the paperwork with our enrolling student. Seems to work out fairly well for me.
I found organizing my information in a large binder with tabs for each section and including examples to be an extremely beneficial resource. Additionally having access to other colleagues within the University as key contacts in their areas of expertise are also excellent resources.
I have a catalog of both the states and my institutions ules and regulations regarding the required paper work required.
I was supplied with a large binder where I place any necessary information. I also have access to any helpful websites I may need to use to stay informed .
I think one key way to organize all the pwperwork and information related to completing the admissions process according to state guidelines is through the use of a binder. Using tabs to differentiate between sections!
Staying organized is key. Utilizing binders and checklists works the best for me.....and then updating them as needed!
We actually use Broad Leaf where the student completes the application on via computer on our campus.
I couldn't agree more I did the same thing the binder helps tremendously and you can always resort back to it.
By utlizing a large binder with color coded tabs for quick reference and including an index in the front to locate pages that may be of interest is a great way to stay organized and to be able to reach the correct information relativley quickly when needed
I use all required materials in our information packet and have everthing organized prior to the students appointments. I also keep referral information for the student to access at any time.
I will definitely organize all paperwork and information related to completing the admissions process in a binder. I think it is the most effective way to gather it. I can't think of an electronic manner that would be more suitable for compiling all that is needed. It must be available to me, and therefore to those enrolling, at my fingertips.
Yes we have a process in place as to where everything goes and how we maintain it.
I agree, I think that people in other departments should sit with each other at least once so that we are all on the same understanding level as to how each process should be completed.
Color folders and binders that seperate each subcategory of the admissions proccess. For instance, the course description is an important topic in admissions, therefore I have a seperate folder for the course catalog
