I also think it is great that our school has various people and departments to help students along the road to enrollment. Our FA Reps and Career Services staff are very helpful to our students.
I have a very large resource binder, and I have divided the states regulations and rules and have it divided that way. I am so thankful that all of this material had a print option.I am very new to admissions and I knew there would be a lot of paperwork but after learning everything I have in Ohio, I can see how very important is to keep this up to date and ready to use when speaking to our prospective students.
On the first day of training we received a large binder with most of the information we need to know as agents. It included polices and software usage, etc. As training progressed any papers that were additionally provided I added to the binder and continue to do so. This is a helpful resource to look at when I am unsure how to respond to someone.
I can organize all the paperwork and information related to completing the admissions process according to state guidelines by ensuring I do every step properly by having a checklist that ensures I do not skip anything.
Having a binder of the laws would also be extremely helpful.
It is the best way to understand the process that will prepare us as Reps to be ablel to answer the numerous questions our potential students will have.
Yes, I took specific notes on the guidelines
We are a new, small school so having the paperwork organized in a tabbed, referenced order is a must! There are a lot of procedures, rules, and regulations to learn and be able to discuss. Tabbing the binder makes this a little easier.
I agree completely. I have worked in admissions, financial aid and student success services. Having knowledge of how the three areas work has proven to be invaluable when working with students over all. I am now working with student who may be returning to our institution after stopping out or being on a leave of absence. Being able give an accurate explanation of processes is highly beneficial.
Thank you for this thread! I met with all of our department chairs my first week, however, sitting with each, in particularly the FA Dept. is a step I need to take. I need to see the entire process the FA Dept. takes with the students to help me be the best admissions rep that I can be.
I agree because it is important for both departments to understand the process of what each department does. I too have sat with FS to understand their proces so that I understand what a student will go through during the process.
As a newcomer to the Admissions process, I will rely on the material already compiled by the department. I have taken notes from this course to ask in addition to getting their info. I would also like to sit through a session with Educational Funding to see what all they cover vs. admissions.
I have a large binder containing the Rule an Laws governing the admissions process. I also created a checklist to use while going through the admissions process to make sure all documents have been signed and copies have been given to the applicant.
I am currently in my first week as an admissions rep. and this is a completely new career field for me. Like you Ashley, I want to understand every piece of the admissions and enrollment process. Organizing the paperwork is necessary but understanding the importance of each piece is essential to being a good admissions representative I beleive.
Agreed! This goes towards being able to fully understand (as someone in admissions) what is required, any changes that may have happened that you may not have known about and many other things. The end result is making sure that the student is fully informed and fully prepared to the steps they are taking to attain a degree/certification in their field of study!
I am placing all docs within a binder using sheet protectors...great way to add updates/notes via post-it or using a dry erase marker. I am big on knowing/comparing the old policies/regs with the new. As updates occur, it's important to keep track of the old as pre-enrolled students would remain in their binding contracts...tracking the date of the update to the date an student has been successfully enrolled.
We have an admissions check list that states everything that needs to be covered according to state guidelines. We have also switch to an online applications process. This programs will not allow you to continue with the enrollment agreement until all the necessary documents are reviewed and signed.
That's a very good idea it allows both departments to work together and to understand how each works.
We have a checklist for each program's enrollment requirements... Representative check through the list as the student is completing their enrollment paperwork. Then the paperwork is checked again BEFORE the enrolling student leaves by the person entering the enrollment to be sure there are no mistakes while the student is on campus. Then the DOA checks through the checklist again after the enrollment is entered. There is no such thing as being too thorough and we have eliminated any room for mistakes!
I am new to the world of online admissions, but lately I have found it helpful to post paperwork and guidelines in newly created and assigned folders in my Outlook Express Inbox or by posting them in my office cubicle. I realize this may not work for some people depending on the situation. Also, asking my co-workers which states have more detailed requirements in terms of paperwork has been a valuable source of information about the online admissions process. I am still learning and open to new ideas as to organize these important pieces of information.
Im super particular when it comes to organizing paper work. I have a Binder marked specifically for addmisssions with sepearte tabs for each content area. I highlight the super important areas of concern and color them in different colors depending on what it is.
