I keep a binder of all of the different states I am licensed in. Each one of them is different and needs to be read thoroughly. I have been taking notes and printing out any extra forms that might be useful down the road.
I am setting up a binder with state guidelines. After reading several replies I'm also setting a time to sit with the financial aid side of my school so I can see the process.
I have already started a binder that organizes all of the information that is needed for the admissions process. I have noticed that having everything all together, I will be able to refer to different items in the binder if I need to answer questions. By having having organized is going to help the admissions representative to help the prospective student better and will help answer all of their questions
We are able to have a very thorough checklist that we are required to go through each time we enroll a student. It is very detailed and allows us to make sure we have all the necessary documents.
We currently are using the system called broadleaf. This system is completed online and automatically files the students information in that students file. There is an option to "print all" after the enrollment is completed and you are able to keep a paper copy as well as give a copy to the student. The system is nice because if a portion of the agreement is filled out incorrectly or is incomplete it will not allow you to go on to the next page.
I agree you must keep everything organized and in order so there are no issues for the student
I use several binders and a color coding system. Important reminders or calendars are displayed in my cubicle for easy access.
I also agree with Alicia. It is very important to meet with the staff who handle admissions, registration, financial aid, career services. You really get to know the student from the entire process.
You can do this by clearly marking your binder with what appears in which section.
Good morning,
My institution has pre-made folders of paperwork that each student signs and receives – specific to each program. This is because each program requires different forms and disclosures, and it is important to ensure the student receives the correct paperwork. Once the folder of paperwork is completed and copies are made for students, the folder is given to our administrator who manages the files for current students.
I organized mine in the same order that this training program presented so I can easily flip back and reference important information. If nothing else it at least makes me confident while talking to students!
I like these ideas. Effective organization of information goes hand in hand with accurate communication with prospective student.
Meeting with the key players and departments helps admissions folks understand the full operation of the campus. It also helps admissions understand why it is so important to have documents and paperwork filled out correctly.
I have spent several days getting organized. Don't rush it and ask around. A lot of people in the office had resources and information that I would not have had if I was afraid to ask for help getting organized.
Since I'm just getting started here, I plan on creating a binder with specific tabs to help me locate the necessary documents/paperwork.
Since I'm just getting started here, I plan on creating a binder with specific tabs to help me locate the necessary documents/paperwork.
All of our paperwork is organized in a binder and placed on the shelf.
I like the layout of your notebook as it entails many aspects of what students are or may be looking for in terms of answers to many questions. One thing that seems to stick out to me is the "Retention and Placement Statement" for the last 3 years. Some schools may not agree that it's important to share that type of information with students but it's an important and legitimate questions that many want answers to.
I would keep a binder with sections for each step of the process and make sure that it's continually updated. I also like to use a separate notebook for daily notes and reminders.
I keep all my papers in a folder, and also have a notebook for any daily notes.
