I fully agree with you Megan. I've printed all the rules and regulations pertaining to the agents/admissions, along with the Ohio State Board of Career Colleges and schools mission statement and included my own notes. Thus far I've found my resource notebook very helpful and enjoy having the information in one place, along with my notes!
I am following the recommendation in the trainings. I have made tabs and areas for each area of information. I have learned to requirements are much more than many schools. It is valuable information.
I listed the laws and rules that regulate me as and admission representative; added the link of the school catalog and the link for the enrollment agreement.
It was interesting to know that admission representatives are not counselors. Will make sure to apply correctly the verbiage when talking with students.
I have included a paper student catalog, also have the July 1st updated addenda on the share site. I have included the Admissions Enrollment Agreement along with some interneting and TV marketing ads I found online. I also have printed and the share link for our policies and procedures as employees. I also have printed the Organizational Chart.
I was interested to see the definition of an advisor. I am an admissions representative but have had students ask if I was going to be there advisor? I feel I am here to give facts and assist the student not advise them.
I have a question. Once I submit this info and would like to add to it, where do I do so?
This is my first time using your format.
Thanks so much
Kathy
Hello from Kathy
1.I've put in the Ohio State Board of Career Colleges and Schools Website
2.Listed Laws and Rules that regulate me as an Admission rep
3. Our school catalog link to website
4. Listed the link to our Enrollment Agreement-(hard copy as well)with definition
5. List of our Marketing plans
6. List of our Policy and Procedure as found on our school website via school catalog
7. An organizational chart-with contact info
8. Our Acceditation and Approval as noted on our website and in catalog.
This is what I have thus far
The resource note book is great because it will allow me to keep track of my responsibilites as a representative.
One item I found to be enlightening is that as agents we cannot be called counslers. THis is a very different way of looking at things because we need to foucs on our role of what we can do which is helping students to get into school , but not advise them about academic items which should be ahandled by our academeics department once a student is enrolled.
I am an avid note taker and have found this information to be very interesting. I have printed the agents/admissions reps regulatory laws/rules, Ohio State Board of Career Colleges and schools mission, along with the difference between an admissions representative and counselor to add to my resource notebook.
I often times refer to myself as an admissions counselor since I do help guide prospective students down the proper career path they aspire too. However now that I understand the difference, especially on a compliance stand point, I will be making changes to my verbiage.
I am actually surprised at how fast my notebook is getting filled up! I have about 30 page of my note book not including the college catalog. I have a section for the regulatory laws and rules for Ohio that I have learned throughout this Course including 3332-1-17 and 3332-1-09/10 we studied in Module one and two. In addition I am planning on adding similar sections for each state my organization is approved in. I have also included a complete copy of our College Catalog along with a copy of the enrollment agreement with highlighted topics student usually ask about.
Before I started this course I did know my college was recognized by the Accrediting Council for Independent Colleges and Schools, ACICS. However I was not know that we are also recognized by the HECB, the Washington Higher Education Coordination Board, South Carolina Commission on Higher Education, Alabama commission on Higher Education, and a number of other states including Ohio State board of Career Colleges and Schools.
I have placed the Agents/Admissions Reps Regulatory Law and Rules Packet in my resource notebook. I did not know that you have to renew your permit annually.
In my resource notebook I have: an organizational chart of my institution's district breakdown, plus a campus specific organizational chart and directory; program brochures and fact sheets; parts of the extensive school catalog and examples of marketing materials.
I didn't realize how much information the school has to disclose being a career college/school. I was also unaware that representatives/agents have to be certified through so many organizations.
