As a high school presenter, I do not discuss our school programs to the students. However, I have built a binder that I will be giving to my director for a reference for the admissions department.
Each program that my school enrolls for has its own enrollment packet that has all the necessary documents in it, making it very easy for me to complete paperwork with applicants. Once paperwork is complete applicants then meet with Financial Aid for a pre-screen.
I agree sitting through a FA appointment sounds like a great way to get a better understanding of the FA process. Sometimes the first question i get is what type of FA am i eligible for. Point is this is a major topic and in some cases a make or break students and parents want to know can we afford this!
I have a state regulation file that I use as a reference. This ensures the student is always receiving the proper informaton. I also save the updates to state regulations in a file on my computer so I can easily reference it while at my desk as well as share with coworkers.
I used a binder to put everything in and organize it
The system we use automaticly organizes it by state.
I keep a binder with dividers, and separate each section so that I may refer to the direct information I am looking for.
The checklist is a very useful tool. I have created a folder that will allow me to reference each step of the admissions process.
I have an excel spreadsheet on my computer that lists all the programs offered in Ohio and the specific state regulations. The spreadsheet is helpful because I can pull it up anytime during a phone call with a student.
My Admissions Officer helped me
For myself I save things on my desk top so I can review the details.
We have a Strayer Now web site that details all information about the process and we have a catalog and canned responses that allow us to give that information to the student
I bookmark websites that I frequent to get the information that I need.
I agree with your view point, very informative.
I use a notebook that has what each state requires for the admissions process. To organize my student's paperwork, I create a file for each student and make copies of everything they send me so that I have extras on hand if needed.
I keep separate folders for each student based on their necessary and required documents. Once a student has sent me back their basis of admission documents I then make copies for necessary departments and keep their files stored and locked away.
Our paperwork is all located on the intranet. It is very handy and accessible so when I need it I can just go to the intranet to get what I need.
Kristine,
I agree that hearing the other side of the process is good for both groups. The issue here is that the applicant would have to agree to allow an admissions rep to sit in. We have had several joint training sessions were we hear what their responsibilities are. That has helped breed cooperation.
I have all of the information printed out and organized in a large binder. I have tabs in the binder and it is labeled by section.
That is a great idea. This way we learn all aspects.
