I have a notebook that has my job requirements and responsibilities. It also includes our School's code of conduct, mission statement, programs we offer, list of employees at our campus and other schools within our region. I have now added the Ohio Laws and rules of regulation that I printed off from this course.
I feel that I have a good understanding of the laws that we must obide by concerning this job. My employer does a good job of making sure we are trained frequently and that we follow the laws expertly. I realize I didn't get a perfect score, but one of the questions - I misunderstood - I didn't realize that teachers didn't also need to complete training. And I didn't realize this course had to only be completed once!
In addition to the screen prints, I've included the school catalog and have started to compile the various marketing materials.
I discovered that the school also needs to abide by the rules and regulations regarding Title IV funding.
I have our course catalog, policies and procedures forms and most importantly the enrollment agreements. It helps to keep me organized and makes sure that the correct information is getting to the students.
It sounds like you have put together a great resource book. I have a book compiling all of my information (much of what you listed above - also including personal notes etc.) that has been very helpful. Its nice to know that if I have a question - I can easily find an answer in my resource book.
I have placed in my note book:
Staff List and Bio's
Rules and Regulations
Placement Rates
Marketing plans
Accrediations and approvals
Addmissions process and paperwork-I can actually see the process that the student goes through when applying.
I has well thought that the resource notebook is a good idea. I am in and out of the office being that I travel to high schools. There are many times that staff leave and new hires come in.I do keep a list of staff profiles which are updated when this occurs and eventually meet the new employees. I also like the fact that I will have these rules and regulations so I can refer to them if I have questions or look for updated material on the website, also taking the materials that the admissions reps have to keep in this notebook such has the enrollment agreement so I can see what the students are seeing and signing after they see me in the classrooms.
I printed the Overview and Requirements of Agent Training program, Terms and definations, agent/admissions reps regulatory laws/rules and instructions on how to create and use a resource notebook.
Yes, I was unaware that out-of-state schools that recruit students in ohio must be approved by the ohio board and all agents must have a permit.
James:
Generally we find out about unlicensed out-of-state schools recruiting in Ohio through information provided to us by other schools and/or prospective students.
However, most schools that are familiar with interstate recruiting will call us first to inquire about getting the approval necessary to conduct recruiting activites in Ohio.
I keep applications, scholarship applications, catalogues, lists of graduates from each high school that I visit who have come to our school, and I will now be including the information from this course so that I can refer to it at my convenience.
I learned more about the Approval process for the school, and the individual programs. Recognizing that this is a state function and separate from accreditation was important.
I think that it is a great resource to have. Creating the notebook can make finding and supplying information easy for the representative.
I have placed school and program information in my noteook. Also, I have placed any and all rewuired information in regards to my school in my notebook. Information regarding the school programs, faculty and regulations are included.
I mean think about it. If that's the case than a typical class which lets say has students from several states attending. The host school would have to register with each state. A typical class can be 16-21 students. That's 16 registration fees. Now I know that all States do not require outside states to register but I understand more and more states are requiring otu of state schools to register.
I have placed the regulatory laws/Rules, a copy of the school catalog, and the schools marketing material in the Resource Book. I didnt realize there were defined differences in an Agent and Admissions Rep. I also did not realize that even though we are not within the state of Ohio, an application and license is required in order to solicite potential students within the state.
I was not aware that out-of-state schools who recruit in Ohio were required to get licensed through this process. What mechanisms are in place to ensure that this requirement is being followed?
Great question, Kirk! I'll look forward to hearing the answer, too!
Initially, I kept a copy of the laws, rules, booklet that was given to me last year in my office. However, I have now included a copy of the laws, rules & statutes and forms in the resource notebook. This will allow me to have all the information in a centrally located file.
I didn't know that schools outside of Ohio had to be registered with the Ohio State Board of Career Colleges and Schools, I intitally thought they were exempt.
What happens in the case where a student is taking a on-line course and the school is physically located in New York. Does the school in NY have to become registered with the State of Ohio?
I have placed the regulatory laws as well as a catalog including addendums, specific program details and qualifications and school marketing materials. I find it to be helpful.
I placed all the documents that i need as reference material. For exampl i put the different degree programs, rules, laws and statutes. I didnt know that agents had to renew their adgent training every year.
I added the Agents/ Admissions Reps Regulatory Laws/ Rules handout as well as a school catalog. I find it helpful to have something to go back to and reference, especially during the first few weeks on the job when there is so much information being presented to the new(er) employees.
