I think a Resource Notebook is a great idea. We have some other ways of keeping track of our information at my institution, so we definitely have all of our information accessible.
The contents of my resource notebook include:
1)Ohio State Board of Career amd Schools requirements
2)My school Catalog
3)Specific course information from all departments.
4)Disclosure agreements
5)Enrollment agreements
I did not know Addmissions reps must be careful not to imply they are counselors.
I've placed almost all the info from this course in particular in my notebook, there are many rules and regulations that I didn't know we had to abide by and therefore placed those in the notebook as well.
The information I have placed in my notebook so far, are the Agent/Admissions Reps Regulatory Laws/ Rules, also word definitions and terminology that are required.
I have dicovered that I didn't know about the rules and regulations I must abide by. Having a resource notebook will be very helpful throughout my whole career.
I have found the Resource Notebook to be a great way in keeping my information organized and up to date. I have placed the Agents/Admissions Reps Regulatory Laws/Rules in the notebook as well as enrollment policies and practices, and tuition and fees information. It is a very helpful reference of rules and regulations that may differ between states.
Honestly, I am not surprised by the rules and regulations set forth by the State of Ohio. It is refreshing to know that recruiters, solicitors, admissions representatives, etc., are held to such high standards for the protection of the general public.
One of the first sections of my Resource Notebook is dedicated to the Agents/Admissions Reps Regulatory Laws/Rules guidelines. I feel that it is important to be aware of these guidelines any time we interact with a student. Additionally, keeping mindful of the Ohio Regulatory Laws can help keep us informed in our interactions with other Agents/Admissions Reps and educational contacts. While many of the guidelines seem like common sense, it can be easy to veer off into muddy territory if we aren't continuously mindful of the guidelines.
In my notebook I have the websites for the Ohio State Board of Career Colleges, and for the Ohio Revised Codes.
I do not have a physical catalog, it is on our website. I have policies and procedures, accreditation and approval information, and the enrollment agreement.
I have discovered a lot about my institution. Some examples:
-We were organized in 1886.
-Our Associate of Applied Business Degrees are accredited by Accrediting Council for Independent Colleges and Schools. And our Medical Assisting Associate Degree program is accredited by Commission on Accreditation of Allied Health Education Programs.
-It is difficult to transfer credits and students should know their options if they plan to go on to a Bachelor Degree program.
-We have 5 scholarships and an alumni grant for nursing education.
So far I have just the regulatory laws and rules, but have a checklist of other materials I will be adding.
I wanted to include my schools course offerings. I actually am really good about asking questions so the things that I read about I already knew from my co-workers.
I have printed and put the laws, rules and forms in my notebook. I have also obtained a copy of the latest school catalog and addenda and addded it to the notebook. I will keep a copy of the school enrollment aggreement in the notebook to use a s a refernence point. I am up on most if not all school regulation as I was the Director of Education for the past 7 1/2 year at our institution but I know there is much more to learn.
It is the ultimate reference document.
I have placed the rules and regulations in my resource book. I have discovered that flyers are acceptable forms of marketing for enrollment.
I have not completed printing of my documents.
Casandra,
I'm not sure I understand your question. The enrollment agreement, which includes items outlined in Ohio Administrative Code 3332-1-09, is required in order to enroll a student. Perhaps you are referring to more of an information gathering form that prospective students fill out?
Kimberly Stein
I have added the catalog, hand outs and all other student paper work to the notebook. The catalog always provides information that is important that is sometimes over looked. Like the refund policy, holiday schedule. The note book is a great idea.
I have placed copies of the rules & regulations detailed in the "Agents/Admissions Reps Regulatory Law/Rules" section of the course introduction into my Resource Notebook. I have also added a copy of my school's enrollment agreement and organization chart.
I was previously unaware that an admissions agent is required to obtain a permit for each school they work for, provided the schools operate under different school owners.
The Resource Notebook Section was helpful and listing a number of items which should be included to ensure that a Agent or Admission's Rep is fully educated on the various departments and departments chairs. It First listed the School Catalog - which gives an overview of the instution's history, programs, tuition and expenses, student services, rules and regulations and is reviewed by the State Regulatory Body. It outline the School Enrollment Agreement - which is legally binding between the New Student & School.
Question: I am a new hire, since Monday, and I thought the Enrollment Form (SQ3) was preliminary along with Financial Aid Evaluation. Am I incorrect?
The institution course catalog, disclosure information and other relevant information needed to stay compliant when working with a prospective student.
I have a lot of information about the licensing of schools and agents and the strict regulations of the Ohio State Board of Career Colleges and Schools. This information is vital to me as a new admissions rep. so I have taken everything from this course and put it in my resource notebook.
-Shawn Sawyer
