Susan,
Handling students with disabilities is highly regulated by the law. Make sure that anyone handling accommodations is well versed in the process.
Patty Aronoff
ALICIA,
The enrollment agreement is part of the contract to the student. When they sign the enrollment agreement they state they have read and received a copy of the catalog. A combination of the two constitute the contract.
Patty Aronoff
When I first began working at our school a few years ago I sat with the Director several times while he read the enrollment agreement to applicants and answered any questions they had. He was thorough in reading each section word for word and then explaining what it meant. I think this is an excellent practice and I take the time to do it with each person who is starting at our school.
There are people who, given the opportunity, would just glance over a contract and sign. For instance, an applicant might not think much of the withdrawal and refund policy when signing the agreement because they are enrolling with the intention of graduating. After reading the policy to them, I think it's helpful to explain why it is important to be aware of the policy because life DOES happen and student sometimes withdraw. Suddenly the timeframes of the refund policy have more meaning to them.
I will use this as a way to understand the enrollment agreement and how to explain it to our students, as questions that I may have would potentially be the same as our students' inquiries. At that time, I would also review and modify the agreement to make it accessible to our students with disabilities.
The Enrollment Agreements is very important on the admission process and you are required to explain each section and answer questions.
michael,
The refund policy on the enrollment agreement must match exactly the policy as stated in the catalog.
Patty Aronoff
Jessica,
Good communication and the sense of urgency is important in scouring all requirements in a timely basis.
Patty Aronoff
Internal refund policies for potential students directed by Company compliance officer.
This is especially helpful with students that have contingencies on their enrollment agreement.
Sherry,
Excellent practice! By spending the extra time and going over the document word by word, you provide an opportunity for clarity and questions.
Patty Aronoff
Sherry,
The statement should receive a copy. The enrollment agreement and the catalog constitute a contract between the student and the school. They have every right to have a copy of both.
Patty Aronoff
Yes We go over it word for word with student and also give them time to read them it and ask any questions before they sign.
When our admissions staff have the student sign the agreement we also sign and keep a copy for our records. Does the students copy we sign have to be signed by the student also?
Olga,
It is part of the contract between the student and the school. It needs to be thoroughly explained and then revisited to make sure that the student understands what they are signing.
Patty Aronoff
LUZ,
Excellent process! You have outlined the various steps in your institution's procedures.
Patty Aronoff
absolutely, understanding each part of our enrollment agreement allows us to to explain and give accurate information to prospective students. I'm required to explain each section and answer all questions to prospective students.
There are some steps as follow:
1.General Information:
I verify the information with the driver license and ask if the address is update, as well of the social security. The passport or birth certificate let me verify the right birth date birth place, and the citizenship status. Also the yes or no answer for V.A. benefits if applicable.
2.Anticipated enrollment:
This is the term an year in which the applicant is enroll like Fall, Winter or Spring/Summer
3.Student Category:
This selection is to be choose as Regular, International student, Non-Degree Seeking or Audit Student.
4.Financial Assistance:
Here is the question of financial aid assistance yes or no questions via student loans, grants or scholarships. Usually V.A veteran do not want financial aid.
5.Education, Background:
List of chronological order (most recent first) all colleges and professional schools attended. It is the responsibility of the applicant to request that an official transcript from each school be sent directly to the office of admissions
6.Certification of application
The applicant signature of the application certify that the information in this application is complete and accurate.
7.For admissions Office use only:
I write the GPA from High School or Transfer. I also write if accepted, denied or admitted as a transfer student with High School GPA. I add a comments Sign and date went my file is complete with all documents require and verify for admission.
Janet,
Questions should be asked. That's how we discover the information we need.
Patty Aronoff
Mercedes,
You must know the enrollment agreement and the catalog. Those two documents constitute the contract between the student and the school.
Patty Aronoff
You can ask many questions.
When do classes begin?
How much is the cost per credit?
is financial aid available?
The agreement shows a lot of information needed that is important for the student.
